Google Calendar & Contacts

Apptoto connects to your Google Calendar and Contacts. Sign up using the Google Account that has access to the calendar(s) you want reminders sent for. Ensure you are logged into the correct Google account before clicking the Sign Up with Google button.

Google will prompt you to grant Apptoto permission to access your Google Calendar and Contacts. You must grant consent for Apptoto to access both your Google contacts and Calendar or Apptoto will not function properly. You can revoke this access later if needed.

Granting Google permissions

1. Sign in with your Google email — enter your Google email address.

   

2. Enter your password — provide your Google account password.

   

3. Grant permission to Google — authorize Google to share your information with Apptoto.

   

4. Allow Calendar and Contacts access — check Select All to grant Apptoto access to both contacts and Calendar.

   

If you decline these permissions, you will encounter an error when adding your first calendar:

Connecting your first Google Calendar

Since you signed up with your Google Account, Apptoto assumes you want that Google Calendar connected. Apptoto will not send messages automatically until you enable that feature.

After the calendar is added, you’ll access your Appointments tab, where you can see upcoming appointments Apptoto has found and contact information extracted from them. The Appointment Info column displays the appointment title, and the Participant Info shows extracted contact details.

Connecting a Google Calendar after signup

To reconnect your Google Calendar after initial signup or to connect a new one:

1. Log into Apptoto and click the Settings tab.

   

2. Click the Calendars tab.

   

3. Click + Add to add a new appointment calendar.

   

4. Select Google as the calendar type.

   

5. If prompted, choose the Google Account and grant appropriate permissions.

6. Back in Apptoto, select your Google Account from the dropdown and click Next.

   

7. You’ll see all calendars associated with that account. Select which calendars to sync and click Next.

   

8. Enter additional details (calendar name, timezone, availability, user name, notification settings) and click Connect Calendar.

   

9. Your calendar now appears in Settings > Calendars. Syncing happens hourly automatically and in real-time for Google Calendars. Click Sync to force immediate syncing.

   

10. Review synced appointments by clicking the top-level Appointments tab.

    

11. You can also sync from the Appointments tab using the sync option there.

    

Google Calendar troubleshooting

Apptoto may not show appointments initially because it hasn’t synced enough of your calendar yet. Reload the page or click Sync to request immediate syncing. Apptoto automatically syncs your calendar once per hour.

You might schedule appointments on a different calendar than the default Google calendar. If so, click Add Calendar and select Google to add that calendar.

After connecting your calendars, configure your default messages. See Message Setup for guidance.